Free invoice and spreadsheet tools

Four things you can use right now without an account: a converter that turns one invoice into a spreadsheet in about five seconds, and three Excel templates built from what we found in a field-by-field study of 87 published invoices. All free, no email address needed.

• Free invoice to Excel converter

  Drop in one invoice — PDF, photo or scan — and get a spreadsheet back in about five seconds. No sign-up, no email address, no card, and the file is not stored.

• Landlord income and expenses template

  Rent and costs per property, profit on the UK tax year, and mortgage interest handled the way Section 24 requires — as a 20% credit rather than a deduction, which is the error most landlord spreadsheets make.

• Construction job cost template

  Supplier invoices coded by trade, line items linked to their invoice, and a budget-versus-actual sheet that totals itself from your own rows.

• Property development cost template

  Costs carried per plot, with the cost codes that decide whether a scheme works — acquisition, planning, professional fees and finance — rather than a builder’s trades.

Why these are free

The templates are the easy half of the job. The work is turning a folder of supplier PDFs, scans and phone photos into the rows that fill them, and that is what Invoices to Spreadsheets does. Its export gives you supplier, invoice number, net, VAT and totals; the column each template adds — a plot, a cost code, a category, whether it is paid, whether it is a repair or an improvement — stays yours to fill in, because no extraction can decide it for you. If one invoice is all you have, use the converter and keep the file; nothing here asks for an email address.

Why the templates ask awkward questions

Each one carries a column that looks like clutter until you know why it is there. In our study of 87 published invoices, we found 26 line rows stating a tax-inclusive total against 173 exclusive, with 22 we could not determine — counts from that corpus, not a rate to expect anywhere else, but enough to show both kinds turn up in ordinary paperwork. The landlord template asks whether a cost was an improvement, because a repair is deductible and an improvement is not, and the invoice never says which.

Comparing tools rather than looking for a template? We compare 14 invoice-to-Excel tools, including the case for using none of them.

7 days · 50 documents · No card needed